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Organize Your Office Efficiently in 5 Easy Steps Do you frequently find yourself running late for meetings, misplacing your keys, or forgetting where you’ve placed important documents and appointments? You’re not alone. Countless hours are wasted by individuals searching for misplaced items. If you’re looking to address this persistent challenge, follow these five easy steps to efficiently organize your office once and for all. Identify the Categories of Your Items Begin by categorizing the items within your workspace. Aim for no more than seven major categories. For instance, categories could include operational items (such as phone numbers, daily instructions, and procedures), product samples, customer files, tax and legal documents, reading materials, tools or articles for assessment, and future projects.